Chamber Trustees
  • Auxiom
  • Baker-College-Banner
  • OU

Office Administrator for Neighborhood House

Neighborhood House
Job Description
Job Title:                      Office Administrator
Reports to:                    Executive Director
Responsibilities:           Administer day to day activities of operations, accounting and agency service                                          coordination.
Status:                          Part-time, 25 hours per week, Monday through Friday (9:00 am – 3:30 pm) and occasionally during evenings and weekends as needed.
Skills Required:            Relevant training and experience in accounting and office management.  Proficiency in                           Quickbooks, Microsoft Access, Excel, Word and MSACCESS.  Knowledge of systems                           processes.  Experience in non-profit operations is a plus.
Training Required:        QuickBooks, Microsoft Access, Microsoft Office
Specific Duties:
  • Administer Account Payables & Receivables (Make Weekly Deposits, Pay Bills, Write Checks)
  • Prepare follow up correspondence for above
  • Prepare Monthly Reports (Board Financials, Service Statistics)
  • Assist in the annual budgeting process
  • Ensure compliance with annual audit requirements and system/process oversight.
  • Prepare and maintain documentation for internal processes to ensure efficiency of agency operations.
  • Train and oversee administrative office volunteers for miscellaneous clerical tasks
  • Maintain and Order Office Supplies.
  • Collect and Deliver Mail.
  • Collect Payroll timesheets and required summaries.
  • Maintain secure agency Access database, documenting client services
  • Collect and report service statistics to support fund development and program management
  • Assist with identifying and implementing improvements in data collection
  • Provide on-site technical support in conjunction with Enertron technical support
  • Ensure proper systems updates at Clothes Closet and Food Pantry
  • Assist with web site updates
Facility Management
  • Oversee general upkeep and maintenance of administrative building
  • Maintain and order supplies as needed to perform general housekeeping functions.
  • Identify and engage appropriate contractors for maintenance and repairs as needed
  • Support infrastructure of the Administrative Office including telephones, office equipment, service contracts, building upkeep and repairs, etc. 
Contact Information