Operations & Event Coordinator

The Auburn Hills Chamber of Commerce is looking for a well-organized, energetic Operations and Event Coordinator. This full-time, hourly position seeks an individual with interest or experience in accounting or finance (knowledge of QuickBooks Online a benefit but not a requirement), database management, event coordination, and office operations. We typically enjoy a Monday-Friday 8:00AM – 4:00PM work week with some periodic activities and events that require an early morning or evening commitment. We provide a fun hybrid (office/work from home) environment, challenging tasks, constant interaction with the business community, and new experiences daily. Coordinating aspects of various projects, time-management, a sense of urgency, and flexibility are key qualities for this candidate.

Responsibilities

• Daily financial operations – accounts receivable, payables, invoicing, and create/distribute reports
• Coordinate Chamber events and programs including registration, set-up, and organization
• Operations of basic office equipment such as copier, phone system, computers and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Answer and adequately respond to telephone inquiries and walk-in guests
• Maintain paper and electronic filing systems, office supplies, event and storage room materials
• Process mail and coordinate general office supplies
• Database management - regularly update event content, member records, invoicing, etc.
• Assist the President and staff with project management, meeting notices, and member correspondence

• Works well with a team and independently
• Must be an organized individual with excellent writing and verbal skills to correspond with members and follow up accurately to member requests
• Knowledge of Microsoft Office Suite (and QuickBooks Online a plus but not a requirement)
• Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping
• Knowledge of business communication, including style and format of letters, memoranda, minutes, and reports
• Ability to establish priorities, work independently, and proceed with objectives without supervision
• Capable of working in a team setting and collaborating on projects
• Ability to adhere to deadlines
• Able to lift up to 50 lbs.
• Must have a valid driver’s license and means of transportation